A. GENERAL

1. Conference Room:     Without any pillars with temperature controlled at 20c.
2. Timings:                      9.00 AM to 6.00 PM everyday.
3. Arrangements for pre-workshop activities stated earlier.
4. Two Sign Boards stating:
   “(Name of Program)
       By Mr Shiv Khera”
   a. 1 in the lobby
   b. 1 outside the conference room
   
   
5. Name Tents and 1 black marker pen for each table.
6. Please let us know the exact number of participants that you would have for the Seminar in order to enable us to make the necessary arrangements (Workbook and other material) at our end.
7. There should be Water Stations (placed in accordance with the attached diagram “Seating Arrangement” for every 30 Participants attending in the hall with glass filled and covered.
8. Please have 2-thermos jugs of steaming hot drinking water and glasses placed on Mr. Khera's table.
9. One Lunch / Tea Station for every 30 persons. For example, for 120 persons, we need 4 lunch stations. Lunch will be self-service from both sides (Service spoon to be placed on both sides). Tea would be served by Hotel/Company staff.
10. During the Seminar, there would be three breaks each day at approximately
        Morning tea break     : between 11.15 am to 11.30 am – 15 minutes
        Lunch break              : between 1.30 pm to 2.00 pm – 30 minutes
        Afternoon tea break  : between 3.15 pm to 3.30 pm – 15 minute
    
11. If you would like soup to be served, please make sure that it is clear from corn- starch and/or cream.
12. Please ensure that the food, whether vegetarian or non-vegetarian, is non-creamy and should not be garnished with cream or butter.
13. The non-vegetarian food, either chicken or mutton or fish, should be non-gravy and boneless.

OPTIONAL

We strongly recommend Print and Electronic media in attendance full time on all the three days so that they experience and report your commitment to the public correctly.

B. AUDIO VISUAL

1. In a hall with ceiling speakers please make sure that they are supplemented with floor speakers when required.
2. The operator to handle the audiovisual equipment professionally to remain inside the hall all the time.
3. Video Scope / VCD / DVD player - MULTI SYSTEM (PAL, NTSE, SECUM) – with 2 Screens.
4. Flip Charts & Markers.
5. Audio CD / Cassette Player.
6. Three Cordless Mikes – 1 Lapel and 2 Hand Held.
7. Over-Head Projector, Screen, OHP Pens and 15 Blank transparencies.
8. Audio Visual should have enough batteries for cordless & collar mikes and spare light bulbs for OHP and anything else that you feel necessary.

C. TO REINFORCE THE POSITIVE MESSAGE

In order to reinforce the Positive Message, generally people want to purchase an autographed copy of Mr. Khera’s books & other motivational products. It is agreed that you shall provide ‘L’ / ‘U’ shaped display area with 3 tables for display & sale of book / material near the Tea Stations with 3 chairs on one side.

D. SEATING ARRANGEMENT

1. Round Tables with approximately 7 chairs around each table depending on the diameter of the table. The number of tables will depend on the number of participants. Lay out according to the attached diagram.

2. Table Requirements other than for the participants
   a. 1 Head table inside the room.
   b. 2 Tables with 2 chairs outside the Hall for registration.
   c. No Platform / Dais is required. (Unless the number of participants for the program
   exceeds 500 people.)
   
   
3. A writing pad and a pencil / pens for each Participant and spares for continuation.

E. IMPORTANT – PLEASE NOTE

1. Please instruct the Hotel staff to freshen-up tables, water stations, etc only during the breaks.
2. Please do not put flowers, ashtrays & glasses of water on the conference tables.
3. Audio / Video Recording of the Program or part of it is NOT PERMITTED

IMPORTANT SUGGESTIONS

In-House Programs, besides being highly recommended for staff, become more effective when organizations include Spouses and Dealers/Distributors/Suppliers in order to bring a feeling of loyalty.

1. Why spousal participation is important?
   The major reason for opening to spouses:
   1. Mr. Khera’s program addresses issues based on a holistic approach because people take family problems to work and work problems home, don’t they?
   2. If the family receives benefits, Guess Who Appreciates the Organization? - Family! Can you imagine the feeling of belonging it creates?
      
      
2. Why open it to Customers, dealers & distributors?
   1. It creates a feeling of belonging when your customers are with you on neutral    grounds for 3 days.
   2. It is also a tremendous PR and rapport building activity.
   3. It gives greater confidence and increases sales.
      
      
3. Why open it to Suppliers? (Quality Suppliers)
   Can you perform without committed suppliers behind you?
   
   
4. Get the Press & all electronic media involved. Why?
   Don’t you want to announce that you are a quality organization committed to continuous improvement? Wouldn't it give a greater confidence to your people?
   
   
5. Why open to Bureaucrats?
   Many organizations insist on inviting bureaucrats (e.g.) Customs & Excise and Police.  Why? 
   If they are committed in positive manner to ethics, is it not easier to deal with them?

Seating Arrangement



The above Seating Arrangement is only for 35 participants.
Please increase according to the number of participants.